Convert Invoices to Excel
Managing invoices in PDF format is slow and error-prone. Our invoice to Excel converter extracts the data from your PDF invoices — line items, amounts, dates, vendor names, invoice numbers — and delivers a clean Excel-ready spreadsheet. No manual data entry, no missed line items.
Whether you're processing a handful of vendor invoices or batches of accounts payable documents, converting them to Excel lets you sort, filter, sum, and analyze your expenses without touching each PDF individually. Upload your invoice PDF and download a ready-to-use spreadsheet in seconds.
Who Uses Invoice to Excel Conversion?
🧾 Accounts Payable Teams
Process vendor invoices faster by extracting data into a spreadsheet for payment approval workflows and GL coding.
📊 Bookkeepers & Accountants
Import invoice data directly into QuickBooks, Xero, or Wave without manually re-entering every line item.
🏢 Small Business Owners
Keep track of vendor expenses, compare invoices across periods, and build expense reports from your PDF invoices.
📋 Operations & Procurement
Consolidate supplier invoices into a master spreadsheet for spend analysis, budget tracking, and vendor management.
What Invoice Data Gets Extracted?
Our converter captures the key data fields from your invoices: invoice date, due date, vendor name, invoice number, line item descriptions, quantities, unit prices, subtotals, tax amounts, and total amounts. The output has one row per transaction or line item, making it easy to import into accounting software or build expense summaries in Excel.
Works with invoices from any vendor or billing system — contractor invoices, supplier invoices, utility bills, service receipts, and more. If the data is in a PDF, we can extract it.
Importing Invoice Data into QuickBooks
QuickBooks accepts CSV imports for bills and expenses. After converting your invoice PDF to a spreadsheet, you can reformat the columns to match QuickBooks' import template and bulk-upload your invoices instead of entering them one by one. This is especially useful when onboarding historical invoice data or processing large batches.
Multi-Page Invoices & Batch Processing
Long invoices with many line items are handled automatically — our converter processes every page and combines all line items into a single output file. For Accountant subscribers, you can upload multiple invoice PDFs at once and receive consolidated output.
Privacy & Security
Invoice documents often contain sensitive vendor and pricing information. Your files are processed securely over encrypted connections and are never stored permanently. See our Security page for full details.
Start Converting Invoices
50 free transactions to start. No credit card required.
Convert Invoice to Excel Free